Information about data processing

V3 (August 2026)

e.solutions GmbH uses the onlyfy Application Manager (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy Application Manager (by XING) and by e.solutions GmbH.

Joint controllership

With regard to interaction within the company account of e.solutions GmbH, e.solutions GmbH and New Work SE have joint controllership pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on joint controllership pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy Application Manager, can be viewed here https://www.xing.com/terms/onlyfy-one to gain information on the key aspects of the agreement.

Data processing by New Work SE

onlyfy Application Manager is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy Application Manager, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy Application Manager is an online platform on which or through which talent and companies meet.

With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the joint controllership with e.solutions GmbH, detailed information is available in the XING Privacy Policy at https://privacy.xing.com/en/privacy-policy. You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.

Job applications with onlyfy Application Manager

When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).

Notes on the special functions of onlyfy Application Manager

Calendar function

If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: https://docs.cronofy.com/policies/privacy-notice/.

WhatsApp application and communication via WhatsApp

If you apply via WhatsApp or if e.solutions GmbH contacts you via WhatsApp in connection with your application, the legal basis for the communication is your consent, which can be withdrawn at any time, pursuant to Article 6 (1)(a) GDPR. The communication may in particular be used to request application information, clarify follow-up questions, schedule appointments, send reminders, or enable other communication during the application process.

When applying via WhatsApp, the required applicant information is requested during a WhatsApp chat. The data is then transferred directly to onlyfy Application Manager via the service provider PitchYou and processed further there as part of and for the purpose of the normal application process. Candidate data from apply via WhatsApp are deleted from the apply via WhatsApp infrastructure in PitchYou immediately after the transfer. Further processing then takes place exclusively in onlyfy Application Manager.

The WhatsApp functions are provided by the IT service provider PitchYou, which may access your data for this purpose. More information is available here: https://www.pitchyou.de/en/pitchyou-gdpr. Please note that you use your personal WhatsApp account for the application or communication, and therefore processing by WhatsApp or Meta in their own responsibility takes place. A transfer, in particular to the USA, cannot be ruled out. WhatsApp data protection information is available here: https://www.whatsapp.com/legal/privacy-policy-eea.

You can withdraw your consent to communication via WhatsApp at any time with effect for the future. If you do not consent or withdraw your consent, no further communication via WhatsApp will take place.

AI-assisted profile summaries

If e.solutions GmbH has activated this function, AI-assisted summaries of application profiles may be created in onlyfy Application Manager. The summary is intended to give the people involved in the application process a quick overview of relevant application and CV data.

The summary may in particular process CV data and XING profile data if a XING profile is linked to your application. Characteristics such as date of birth, gender, photo, or nationality are not used for this purpose.

The summary is generated using an internal LLM instance hosted in a private environment. Your data is not used to train the AI model.

The summary is used solely to support the application process and does not result in an automated decision about your application. Decisions in the application process continue to be made by the responsible persons at e.solutions GmbH.

Applicability of the Swiss Federal Data Protection Act (FADP)

The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.

Data privacy statement for application procedures

We take the protection of your personal data very seriously. Therefore, we handle your data responsibly in all data processing procedures and observe the statutory provisions regarding data protection, in particular the provisions of the German Telemedia Act (Telemediengesetz (TMG)) as well as the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz (BDSG)).

This data privacy statement gives an overview of the following information:

Which of your data are collected, stored, and processed via our website (hereinafter also referred to as “offer”?
In what manner, to what extent, and for what purposes are these data used?
What security measures are taken to protect your data?
How can you obtain access to the information provided to us and, if necessary, assert further data subject rights against us?

Contact details of the controller

e.solutions GmbH
Despag-Straße 4a
85055 Ingolstadt, Germany
Phone: +49 8458 3332-100
Fax: +49 8458 3332-333
www.esolutions.de

Contact details of our data protection officer:

Chief Data Protection Officer: Claudia Langer
e.solutions GmbH
Legal
Despag-Straße 4a
85055 Ingolstadt, Germany
Tel: +49 8458 3332 100
E-mail: datenschutzbeauftragter@esolutions.de

You can find the complete text of the privacy policy at: https://www.esolutions.de/en/data-privacy-for-application-procedures